File Naming Protocol

The main form (Part A and B) should be named for the level of AP&P committee, your college/school, your department or program, the year of Fall semester, and the appropriate sequential number. For example, if the Department of Nursing proposes a new course called Adult Health Nursing (NUR 3100) and it is the third proposal that the Department of Nursing has completed to be submitted int he 2019-2020 academic year, the file should be saved as U_HS_NUR _2019_3.pdf.

Level_College_Department_Year(Fall)_Sequential Number

  • Use a U or G prefix in the file name to denote undergraduate or graduate (ex. U_HS_NUR _2016_35.pdf or G_HS_NUR _2016_4.pdf). Proposals requiring approval by both committees should use the prefix "GU".
  • U, G, and GU proposals should all maintain the numbering sequence of 1, 2, 3... no matter what the prefix is.
  • The year included in the file name should reflect the fall term of the academic year in which the proposal was submitted to AP&P. For example, a proposal submitted in October of the 2019-2020 academic year would be listed as 2019. A proposal submitted in Feb 2020 would also be listed as 2019 since the submision date was during the 2019-2020 academic year.
  • Gen Ed proposals (Part C only) will also use the U prefix.

Suggested college/school abbreviations to be used are listed below:

College/School NameAbbreviation
College of Arts and SciencesCAS
Walker College of BusinessCOB
Reich College of EducationCOE
College of Fine and Applied ArtsFAA
Beaver College of Health SciencesHS
Hayes School of MusicMUS
University CollegeUC
School of Graduate StudiesGRAD
Honors CollegeHON